QuickEasy Blog
Cloud-Based ERP
If you already know your business needs ERP, there is another important decision to make. Where do you want that ERP to live? You can maintain the server environment yourself, take responsibility for backups, hardware and the technical infrastructure behind it, or you can opt for the ease and security of cloud-based ERP.
QuickEasy BOS gives you a complete cloud-based ERP without requiring you to run the core ERP server environment from your own premises. You still get the depth of QuickEasy ERP for SMEs across finance, distribution, manufacturing, sales and wider business operations. The difference is that QuickEasy can host the ERP environment for you, giving authorised users remote access without your business having to maintain the main BOS server on site. QuickEasy also supports locally hosted deployments where that is the better fit.
For many growing operational businesses, this is why QuickEasy BOS is such a strong cloud-based ERP choice. You get the power of a complete ERP, while reducing how much of the technology underneath it you have to worry about yourself.
Ready for the best cloud-based ERP? Let’s talk.
Key takeaways
- QuickEasy BOS is a complete cloud-based ERP for businesses that want their core ERP environment hosted rather than maintained entirely on their own premises.
- QuickEasy supports both cloud and local hosting.
- For dispersed teams, or growing teams, cloud-based ERP systems are ideal.
- Cloud-hosted QuickEasy can make ERP access easier for businesses operating across offices, factories, warehouses and other locations.
- For QuickEasy-managed AWS hosting, we offer daily backups, securities, and recovery provisions.
- Cloud hosting is not automatically right for every company. Connectivity, IT requirements, control and business continuity should all form part of the decision.
What is cloud-based ERP?
Cloud-based ERP is simply business management software that runs online, rather than being installed and hosted on a server at your own premises. With QuickEasy BOS cloud-based ERP, your business gets access to QuickEasy’s wider ERP system, while the main BOS system is hosted securely in the cloud.
If you host your ERP on your own server, your business is responsible for that server. You need to maintain it, keep it secure, back it up, deal with problems, and eventually replace it.
With QuickEasy BOS in the cloud, much more of that responsibility can sit with QuickEasy instead.
That means:
- Less hardware for your business to buy and maintain
- Less reliance on an on-site server
- Less technical infrastructure for your team to worry about.
You still get the single system you need to run your entire business, but without having to manage as much of the technology that keeps them running.
Why run QuickEasy BOS in the cloud?
Easier access when your business operates in more than one place
Very few operational businesses now exist neatly inside one building. You may have an office and a factory. Stock may sit at another warehouse. Your financial manager may occasionally work from home. Management may travel between locations.
This is one of the clearest advantages of running QuickEasy in a hosted environment.
Your ERP does not have to be physically tied to one office server for authorised users to reach the hosted system. For a business with several locations, this can be far simpler than trying to make every branch depend on infrastructure sitting at head office.
Top tips on how to efficiently manage your remote team
QuickEasy cloud ERP vs on-premise ERP
Cloud hosting is often presented as though it has automatically made local ERP obsolete. This is not always the case.
QuickEasy offers both because businesses have different infrastructure, connectivity, and operational requirements.
How to compare cloud-based ERP vs locally hosted ERP
| Consideration | QuickEasy cloud ERP | Locally hosted QuickEasy ERP |
| Main BOS server | Hosted in the cloud | Maintained on your own server |
| Server hardware | None needed | You buy and maintain this |
| Backups | Yes | You manage this |
| Remote access | Yes | Requires an appropriate remote-access setup |
| Hardware failure at your office | No effect | Can directly affect ERP availability |
| Internet dependency | Important | No effect |
| Local IT management | No real impact | Greater responsibility remains with your internal or outsourced IT team |
| Control over infrastructure | Fully managed externally | Greater direct control over the local environment |
| Scaling infrastructure | Scales with ease | Growth needs more infrastructure |
| Best fit | If you want simpler infrastructure and easier multi-location access | Businesses with specific local hosting, connectivity or IT requirements |
For many SMEs, QuickEasy in the cloud is the easier model because you keep the ERP capability while carrying less of the hosting burden yourself.
Cloud-based does not necessarily mean browser-based
This is one of the areas where ERP terminology becomes confusing. A system can be cloud-hosted without running inside Chrome, Edge or another web browser.
They are not interchangeable terms. This matters when you compare ERP products.
Don’t assume a product is more or less capable simply because it opens in a browser. Look at how the software performs, how users access it, how the hosting is managed, and whether the architecture suits the work your business actually does.
We deliver a native BOS environment through cloud infrastructure and virtualisation. This approach allows QuickEasy to retain the performance and functionality required by more complex ERP workloads.
Is QuickEasy cloud ERP secure?
Yes. QuickEasy BOS cloud-based ERP is designed to give your team easy access to the system while keeping your data safe, and limiting who can view, change, and approve important business information.
QuickEasy ERP’s key security controls include
The important point is that security does not have to make the system harder to use. QuickEasy gives people the access they need to do their jobs while putting controls around sensitive information and important business decisions.
Who manages updates and upgrades with QuickEasy?
This is another important difference between buying old-style business software and subscribing to a modern ERP service. QuickEasy’s monthly BOS subscription includes access to upgrades, along with access to BOS modules and Helpdesk support.
That means you are not buying a fixed copy of ERP software and then simply leaving it unchanged for years.
For a cloud customer, this sits alongside the wider benefit of having the hosting environment managed rather than owning the main ERP server yourself. The result is less technology for the business owner to personally coordinate.
Can you move an existing ERP into the QuickEasy cloud?
Yes. In fact, this is something we have been doing for decades. Businesses come to us from all kinds of starting points.
When you can move to cloud-based ERP
- If you use an older ERP system that no longer suits the business
- If you run several separate systems that do not work well together
- If you depend heavily on spreadsheets, paper, and manual processes
- If you use accounting software but nothing to manage production, stock, purchasing, or operations properly
- If you’re moving onto an ERP system for the first time
We help you move from where you are now to QuickEasy BOS ERP in a structured way with our proven implementation methodology.
What a good ERP implementation methodology should include
- We understand how your business currently works
- We set up QuickEasy around your processes
- We move the data you need from your existing system
- We check that the information has transferred correctly
- We test the system with your team
- We train your users
- We support you through go-live
If you choose to have your QuickEasy system hosted in the cloud, we also make sure your team can access it properly from the locations where they work. And if you already use QuickEasy on your own local server, but want to move your existing QuickEasy system to a cloud-hosted environment, we can help with that too.
The important thing is that you are not simply being handed new software and left to figure it out. We have decades of experience helping businesses move away from outdated systems, disconnected software, or no ERP system at all, and onto QuickEasy in a way that is practical and manageable.
Is QuickEasy the best cloud-hosted ERP for your business?
If you want a complete ERP system without having to manage the server infrastructure yourself, QuickEasy BOS is the best option for you. QuickEasy is a single system your business runs on, and you can choose to have your QuickEasy system hosted in the cloud rather than on a server at your own premises.
That gives you the benefits of a serious operational ERP, with a simpler approach to the infrastructure behind it.
With QuickEasy BOS, you can:
- Run accounting, stock, purchasing, production, CRM, and other core business functions in one system
- Give authorised users access from different locations
- Reduce your reliance on physical server hardware at your premises
- Receive ongoing software updates and support from our team
- Choose cloud hosting if you do not want to manage the server environment yourself
- Keep your system locally hosted if there is a good business reason to do so
That last point matters. We don’t believe every business should move to the cloud simply because cloud hosting is available. The right setup depends on how your business operates, where your people work, your existing infrastructure, and what you need from your ERP.
Our job is to give you a hard-working ERP system and help you choose the hosting setup that makes the most sense for your business.
Want to see how QuickEasy BOS works in the cloud?
Book a QuickEasy demo and talk to us about the best hosting option for your business.
FAQs
A cloud-hosted environment is naturally suited to businesses where authorised users need to access BOS from different locations, provided those sites have suitable connectivity. QuickEasy’s technical specifications support its cloud-hosted deployment model across different user environments.
Yes. QuickEasy supports both local and cloud hosting, so existing BOS customers should discuss migration options with QuickEasy. The exact process, data movement, hosting configuration and transition plan will depend on the existing setup.
The best cloud ERP depends on the operation, not just company size. For growing manufacturing, printing, packaging, signage, engineering and similar operational businesses, QuickEasy BOS is a particularly strong option because it combines substantial ERP functionality with cloud hosting, published pricing, support and an on-premise option where required.
QuickEasy gives businesses the ability to run its complete BOS ERP in a hosted environment rather than maintaining the core ERP server entirely themselves. For an SME that wants serious operational ERP functionality with less infrastructure to manage on-premise, that combination makes QuickEasy one of the strongest cloud-based ERP choices available.